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Option 3: Ditch Mail and Use Something Else
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POP3 really isn’t ideal for a modern email system, but this would give you email notifications with Mail and allow you to send messages from it while leaving your archive solely on your email server.
You could then delete mails from your Mail app and they’d be deleted on your computer, but not on your email server. You could also theoretically stop Mail from using IMAP and rig it up to use POP3 and SMTP to receive and send emails. RELATED: Email Basics: POP3 is Outdated Please Switch to IMAP Today Other email services may have similar options. Under Folder Size Limits, you can select an option to the right of “Limit IMAP folders to contain no more than this many messages.” This will prevent the Mail app from seeing and downloading all your mail. To access this setting, open Gmail in your web interface, click the gear menu, select Settings, and click the Forwarding and POP/IMAP tab - or just click here. For example, Gmail offers a setting that can “hide” emails from the Mail app and other email client that access it over IMAP. Attachments won’t be automatically downloaded, but will be stored online until you use them - that’ll save some space.įailing this, you can only hope to control the amount of messages Mail downloads via server settings on your email server.
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Click the Advanced tab and uncheck the “Automatically download all attachments” option. Click the Accounts icon and select the account you want to change settings for. Open the Mail app, click the Mail menu, and select Preferences. However, you can save some space by telling Mail not to automatically download attachments.
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There was once a way to control the size of the email cache by changing the “Keep copies of messages for offline viewing” option to “Don’t keep.” This option was removed in OS X Mavericks, so there’s no longer any way to tell Mail to download less messages from within Mail itself. However, if you have gigabytes of emails in your Gmail account or elsewhere, you may not want them all on your Mac! This makes them accessible entirely offline and allow Spotlight to index them for easy search.
The Mail folder grows so large because the Mail app downloads every single email and attachment to store them on your Mac. And it’s not a bad idea to have backups of your most important stuff before deleting anything. You should just definitely use the “Review Details” button to look through and make sure you’re only removing stuff you won’t need locally.
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It’s worth noting that CleanMyMac 3 has a ton of other tools to help you clean up your Mac and free up some disk space, so if you are trying to figure out how to free up some disk space, it can definitely help you. CleanMyMac 3 has a tool that will look through your email and find the large attachments and assuming you are using IMAP (which is the default), it will leave the attachments on the server and only delete the local copy.
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There aren’t a lot of options for deleting your mail attachments from the local copy while leaving them on the server, but thankfully there is a piece of software that does this. The biggest thing that takes up a ton of space in your mailbox is all the attachments that come through, many of which aren’t very important. Option 1: Clean Up Mail Attachments Using CleanMyMac You’ll see how much space is being used by the Mail app for your user account. Locate the Mail folder, right-click or Control-click it, and select Get Info. Type ~/Library into the box and press Enter. Open Finder, click the Go menu, and select Go to Folder. This is where the Mail app stores its data for each user. RELATED: 10 Ways To Free Up Disk Space on Your Mac Hard DriveĮach user account on your Mac has a Mail directory in their Library folder - that’s ~/Library/Mail, or /Users/NAME/Library/Mail. But, on a MacBook with 128 GB of solid-state drive space, this can be a significant waste of space. On a Mac with a large hard drive, this isn’t a big deal. This could take up tens of gigabytes of space if you have a lot of emails. Are you using Apple’s Mail app on your Mac? Then you’re losing gigabytes of space you could be putting to better use! The mail app wants to cache every single email and attachment you’ve ever received offline.
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